Effective Date: 29 August 2024
1. Introduction
The Empire Club Foundation (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy outlines the types of information we collect, how we use it, and the measures we take to safeguard your information when you visit our website.
2. Information We Collect
- Website Tracking Information: We collect non-personally identifiable information (non-PII) through cookies and other tracking technologies to analyze website traffic, improve user experience, and understand visitor interactions with our site. This data may include your IP address, browser type, pages visited, and time spent on the site. This information is collected anonymously and does not identify any individual user.
- Personal Information Submitted via Contact Form: We collect personally identifiable information (PII) such as your name, email address, and other contact details when you voluntarily submit it through our contact form. This form is specifically intended for libraries and other institutions to sign up to share information on our website.
3. Use of Information
- Website Tracking Information: The non-PII collected through website tracking is used for internal analysis to improve our website, ensure it functions correctly, and enhance the overall user experience.
- Personal Information Submitted via Contact Form: The PII you provide through the contact form is used to communicate with you, respond to your inquiries, and facilitate your participation in sharing information on our website. We do not share this information with third parties except as necessary to fulfill these purposes.
4. Chatbot Interaction
Our website features a chatbot powered by ChatGPT, which allows users to interact with our services. The chatbot may process and respond to the information you provide during your interactions. However, this chatbot does not store or retain any personally identifiable information unless explicitly provided by you during the interaction.
5. Data Security
We implement appropriate technical and organizational measures to protect the information we collect from unauthorized access, alteration, disclosure, or destruction. While we strive to use commercially acceptable security measures to protect your information, no method of transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security. However, we are committed to ensuring that your information is as safe as possible.
6. Sharing of Information
- Website Tracking Information: The anonymous data collected through tracking technologies is used internally for analysis and improvement of our website. This information is not shared with third parties.
- Personal Information Submitted via Contact Form: The PII you provide through the contact form is only shared with third parties as necessary to facilitate your request (e.g., to include your institution’s information on our website). We do not sell, trade, or otherwise transfer your PII to outside parties without your consent, except as required by law.
7. Retention of Information
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Once the information is no longer needed, we will securely delete or anonymize it.
8. Your Rights
You have the right to access, correct, or delete the personal information we hold about you. You can also request that we limit the processing of your information or object to its processing altogether. If you wish to exercise any of these rights, please contact us using the information provided in the “Contact Us” section below.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or relevant laws. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
